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  • National Awards

    1. 1

      National Awards 2017

      January 25, celebrated as the National Voters' Day (NVD) witnesses focused festivities at 700000 locations all over the nation reverberating with the celebration of democracy and cores of Indians rejoicing their right to vote. NVD aims at increasing enrolment f voters, especially newly eligible young voters (18-19 years old) and ensure universal adult franchise for all, celebrated with gusto since 2011 on January 25, the foundation day of Election Commission of India ( January 25, 1950) This year marks the 8th National Voter's Day with theme 'Accessible Elections'.   Awards for Excellence, Proficiency and Innovation in election processes and procedures are being conferred on the occasion of National Voters' Day. These Awards recognize contribution by election machinery, government department/agency/PSU/CSO and media in the year 2017.   While State Awards are being presented in the NVD functions at State Headquarters, the National Awards are being presented at the national function in Delhi.     BEST ELECTORAL PRACTICES AWARDS 2017 for ELECTION MANAGEMENT: General Initiatives: Polling Station Rationalization & 100 % AMF Prepare to vote – 39 Lakh Bulk SMS Sent to citizens. 45 camps organized for industrial employees, Migrant labours and Unorganized labours, 102 Transgenders were registered compared to Zero in 2012, 12 Special Camps for Senior Citizen and families of service personnel Use of IT applications like Suvidha, Samadhan, Sugam, ETPBS OutComes: 52,75,062 electors added, 1.5 lakh Sankalp Patra received. Gender Ratio of the roll substantially increased from 902 to 910.   Special Nila Mohanan, DEO, North Goa Initiatives: Identified Polling Stations declared as a Divyang Polling Station managed entirely by differently abled staff, including the Presiding Officer. 19 Pink Polling Stations were established Developed a Unique SMS based training module for polling officials OutComes: Voter Turnout for the Divyang Polling station recorded at 79.54%. High female voter turnout at pink polling stations for VOTER EDUCATION & ELECTORAL PARTICIPATION General P. Bharathi, DEO, Vadodara, Gujarat Initiatives: Reached out to voters through innovative inter-personal approach in rural areas (BAGs and Door to Door Campaign) and through social and mass media in urban areas Special Camps organized to enroll migratory laborers at Industrial Pockets. Special Camps at Demolition and Rehabilitation sites Extensive awareness drive on EVM and VVPAT (8.5 lakhs VVPAT information slips have been distributed) Reached out to 2.50 lakhs students of Urban and Rural area under ISEP 402 schools of district took part in the quiz competition. Outcome: Increase in voter turnout in all the constituencies, voting percentage of third gender increased to 61.36% in 2017 from 28.57% in 2012.   Special Ranjana, DEO, RudraPrayag, Uttarakhand Initiatives: Teams formed involving Anganwadi workers, teachers and ASHAs along with Mahila Mangal Dals to promote women participation and interventions rolled out for women. Initiatives like 'MandakinikiAwaz', a local community radio channel used to spread the message of SVEEP in the remote villages and "Coffee at Campus" in educational institutes. Facilitation measures like Divyang Doli for voters with disabilities who could not walk to the polling station. Outreach to service voters to promote their participation; Special interaction with villages that had boycotted last elections and those recording less than 10 percent voting were visited by the DEO Outcome: Women voting percentage jumped 9 % from Loksabha 2014 figures and 4915 Service votes received out of a total 5430 issued forms. Villages boycotting elections participated. Ritu Suhas, DDC Rajnandgaon, Azamgarh, Uttar Pradesh Initiatives: Booth Dost –Developed a free, offline app to reach out to the PWDs. A mock poll session with around 300 PWDs facing 6 types of Disabilities invited for one to one experience with the EVM Machine and a booth. PWDs organized a Rose Marathon to promote voter awareness for PWDs. Booth Rath - The achiever PWDs in all 22 blocks of the district made to promote Voter awareness. Outcome: Out of 30,583 PWDs mapped in the district, 21,479 actually voted (around 70%). for IT INITIATIVES General Ravi Bhagat, DEO, Ludhiana, Punjab Initiatives: Developed ECI 360 MOBILE app to facilitate voters, election managers and other stakeholders by providing information regarding candidates, polling stations, voter education, and result trends. Use of RO Network to Enable Returning Officers to effectively supervise Electoral Process India Book of Records- Human Chain for Voter Awareness, Most voters displaying their ID Cards Outcome: The success of the app was acknowledged and later the same was emulated in other elections and adopted by ECI   Special Vipul Ujwal, DEO, SBS Nagar, Punjab Initiatives: IT innovation and developing of app to facilitate voters and election managers. Extensive use of Social to reach out to voters and other stakeholders with important information and alerts for maximizing outreach. Outcome: Highest 18-19 Young Voter Registration in State, Highest Female /Male Voter turnout ratio in State, Overall 92% with one assembly segment with more than 96% PWD voting. for SECURITY MANAGEMENT : General Kabib K, SP, Imphal East District, Manipur Initiatives: Extensive training imparted on MCC, FS, SST and, Vulnerability mapping exercise carried out meticulously. Comprehensive measures taken including setting up of static Check-posts, border sealing and other interventions to ensure peaceful polls Confidence Building Measures - Visits by SP and other officers to vulnerable polling stations and voters areas. Outcome: Overall Law and Order situation remained peaceful during elections.    Special Vivek Gogia, IGP, Goa Initiatives: Comprehensive strategy planned for security of polling personnel and contesting candidates. Comprehensive measures taken up to ensure smooth and peaceful elections including deployment of security personnel with micro detailing Deployment of DFMD at casinos to restrict their usage as cash distribution. Outcome: Overall Law and Order situation remained peaceful during elections.    for ELECTORAL ROLL MANAGEMENT : General Antara Acharya, DEO, North 24 Parganas Initiatives: Host District Strategy-Interaction with eligible voters, their sensitization and awareness generation about the De novo exercise. Recipient District Strategy - Timely disposal of all forms received by EROs and providing necessary information. G (General voter)+S (Service Voter)=T (Total Voter) approach: Check and ensure 100% inclusion of all probable electors into Electoral Roll, facilitating their inclusion as either Service Elector or General Elector at current place of posting (as per choice of elector). Sensitization Programmes for BSF officials posted at BOPs under BasirhatSub-Division, North 24 Parganas, BSF Sector HQ at Alambazar(Kolkata), CISF Unit, NSCBI Airport, Dum Dum Outcome: Celebration of NVD with Service Personnel.4991 service personnel enrolled during registration.      Special Paresh Fal Dessai, SDM & ERO South Goa Initiatives: Strategic planning at ERO level, the areas to be concentrated for enrolment Involvement of social worker in the enrolment of Wanarmare Nomadic Tribe Community, resolved clashes in the community and Meeting with tribe leader and electors for awareness on ethical voting. Provided adequate security to the claimant at the time of enrolment, after enrolment and on poll day Outcome: 40 persons from Wanarmare community voted for first time after liberation of Goa    Om Prakash Bunkar, ERO, Udaipur (Special Category) Initiatives: Planned activities were taken up for updating and improving electoral roll in preparation for upcoming election in the State in 2018. Special camps were held after identifying gaps at polling station level. Outcome: Improved EP ratio and gender ratio in the electoral roll for Udaipur with enhancedregistration of young voters in 18-19 years age groupduring the Summary Revision drive in the State in 2017    for INNOVATIVE MEASURES : General Kaushal Raj Sharma, DEO, Kanpur Nagar, Uttar Pradesh Initiatives: Special focus on wholistic involvement of Divyang voters Door to door survey of Divyang people in city, 26,043 Divyang voters identified Departments and NSS, NCC, NYK, Civil defence called to depute their employees or volunteers as DivyangAssistants,Training of Divyang Assistants Divyang welfare NGOs, Associations, Civil defence were roped in to help BLOs A separate Divyangvoters control room Outcome: Voting percentage of Disabled Voters recorded at 80.78 %      Special Lalit Narayan Singh Sandhu, Assistant Collector, Vansda, Gujarat Initiatives: Navsari Polling Booths App - An application for voters and Election officials to navigate the route of the polling stations. Programs to involve Satipati Voters. Outcome: 128 Satipati Believers Enrolled,55 of them voted.       Jatinder Singh Aulakh, Commissioner of Police, Ludhiana, Punjab     Initiatives: Developed the specialized support system application 'SECURITYNET' for getting time bound online information on security arrangements, its follow-up and updates for making timely and intelligent decisions on critical security matters during the State Assembly Election 2017. Outcome: Response time for security related issues became shorter and it became easier to follow up on action taken    Amrit Tripathi, DEO Sitapur, Uttar Pradesh Initiatives: A digital booth level data app was used for daily monitoring of voter roll revision at booth level SVEEP Paragons – Young Volunteers sent to different constituencies of the district with lower voter turnout to spread Voter Awareness. 'Vote Ki Mehndi' introduced to augment female voters DivyangJyoti - Software developed to increase the participation of PWD Voters and to facilitate them during the Poll Day Use of Solar lights as Assured measure for round the clock electricity supply in cent percent booths District Election Mobile App (Android) was circulated to all the Districts by CEO Uttar Pradesh with the name Booth-Level-Diary. Outcome: Total Voter percentage increased by 2.69 %, EP Ratio by 0.55 % and gender ratio by 1.16 %. Total PWD voter percentage recorded at 78.6%.    AWARD FOR EXCELLENCE TO STATES FOR ELECTORAL ROLL MANAGEMENT Ms. Radha Raturi, CEO Uttarakhand (Dr. Shanamugam, Addl. CEO, Uttarakhand received the award on behalf of MsRadhaRaturi, CEO Uttarakhand) Initiatives: An event organized with a lot of voter awareness based culture programme, activities ,Contest, Fest, Photo Gallery ,facilitation camp etc. with fusion of democracy for inspiring young & future voters. Inauguration of Uttarakhand Voter Fest By Hon'ble the then CEC, Voter 's Pledge campaign and Voter Exhibition Gallery Folk Dances, Puppet Show Motivational speech by State Icons, On the spot Painting competition, Motivation by Divyang, slogan and drawing contest. Handicraft & Souvenir Items Exhibition by Self Help Groups Organized Pubic Facilitation camps forAadhar, Brail Voting & Voting Registration Outcome: Resulted in free and fair elections. AWARD FOR EXCELLENCE TO STATES FOR VOTER EDUCATION AND ELECTORAL PARTICIPATION Pushpendra Rajput, CEO Himachal Pradesh Initiatives: Targeted intervention for youth participation; Youth Voter Festival organized and campus ambassadors strengthened in schools/ colleges to tackle urban apathy; collaboration with Department of Labor to reach out to youth working in industrial area Focused intervention for women participation; Established "MahilaPreraks" for informing, motivating and facilitating the women exclusively, Inclusion of Substantial number of women in BAGs; Production and display of women specific audio-visual documentary to spread electoral awareness Facilitation for inclusion; Special Modules developed for PWDs; Special outreach program for targeting nomadic groups living in Chamba, Kinnaur, Lahaul and Sipti Districts; Special campaigns for senior citizens in old age home and retirees' club Outcome: Resulted in free and fair elections with record voter turnout in the State Assembly Election 2017. AWARD FOR EXCELLENCE TO STATES FOR VOTER EDUCATION AND ELECTORAL PARTICIPATION V K Dewangan, CEO Manipur Initiatives: Control rooms established for complaint monitoring Micro-Observers covered all Critical (837) and Vulnerable (529) Polling stations Random sample checking for ensuring error free E Rolls Special Focus on Security arrangements in hill districts E-Manipur Election Mobile app used for smooth conduct of elections Pilot project on Mobile based tracking of polling parties Braille Ballots for visually challenged voters Facilitation of Disadvantaged Groups : Senior Citizen, Migrant Workers Air-ambulance kept for both Phase-I & Phase-II polls. Outcome: EP Ratio increased to 57.3% as compared to 59.5% in 2011 and overall increase in voting percentage. Gender Ratio recorded at 987/1049. 100% EPIC Coverage, 11,981 Service Voters included. AWARD FOR EXCELLENCE TO STATES FOR IT INNOVATIONS V K Singh, CEO Punjab Initiatives: National record of 6000 voters gathered at one place and displayed EPIC to inspire others Implementation of RONET on pilot basis in 3 constituencies Expenditure monitoring cell set up Extensive social media communication approach to reach out to masses A Mobile App designed for single window information one may search, choose, install, open and uninstall all the 25 apps of ECI. Comprehensive 'Election Security Network' for all election related processes Outcome: Efficient SMS poll monitoring,More than 80% voters exercised their franchise in districts such as Fatehgarh Sahib, Faridkot and Sangrur.More than one lakh paramilitary personnel were deployed in the state for smooth conduct of polls. AWARD FOR EXCELLENCE TO STATES FOR SECURITY MANAGEMENT Sh. T Venkatesh, CEO Uttar Pradesh (Sh. Anil Garg, Addl. CEO, Uttar Pradesh received the award on behalf Sh. T Venkatesh, CEO, Uttar Pradesh) Initiatives: ERMS Summary Revision Application Mobile Appused to provide booth wise performance information to stakeholders. Master Trainer's Training for District Election Management Plan (DEMP) along with Field level Training also conducted on Summary Revision, Google Map Application, EVM Tracking. Outcome: Approx 60 lakh voters enrolled. The ratio of female voters in comparison to the female population which was increased to 60.38% from 58.78% . The gender ratio improved from 827 in draft roll to 839 in final roll.A total addition of 20.57 lakh voters in 18-19 age groups AWARD FOR EXCELLENCE TO STATES FOR INNOVATION Sh. Kunal, CEO Goa Initiatives: Advance Calendar of activities & its circulation to all Officials Preparing of citizens for Voters Verifiable Paper Audit Trail (VVPAT) usage & Ethical Voting with high participation Development of quality Information Education & Communication (IEC) materials in local language & dissemination through digital media Enrolment of Marginalised Community Wanarmare Tribe VVPAT Demo on Demand launched through toll free no 1950 A form of chit based gambling known Matka as The DEOs had identified in each constituency one polling station as pink polling station for females. Special Focus on registration of mentally challenged persons- emphasis on Unsound Mind certification for non-registration Outcome: Goa went for 100% ETPBS. More than 100 cases booked under Gambling Act through Matka. Goa became first state to use VVPAT in all Assembly Constituencies. AWARD FOR EXCELLENCE TO STATES FOR ELECTION MANAGEMENT Shri. B B Swain, CEO Gujarat Initiatives: Two distinctive Logos conveying different phases (Enrollment and Elections Phase) were created and widely used in all the campaigns Highest number of new Polling stations were created in 2017 Special creatives on EVM/VVPAT awareness with tagline #બટનદબાવીને 'જુઓ' (#बटनदबाके 'देखो') 182 'Sakhi' Polling Stations were established in the State, which were managed entirely by women functionaries An exceptional number of PwDs, Senior Citizens and Centenarians casted their vote enthusiasm, which was the ultimate achievement for all the efforts put in by Gujarat. Awareness drives on NOTA following finding of low awareness in KAP Survey. De novo Enrollment of Service voters and ETPBS was carried out successfully. Outcome: The State achieved a Roll EP Ratio (64.64) closest ever to the Census EP Ratio (65.22) with a gap of just 0.58%.No major complaint related to Electoral Roll recorded. Achieved a Roll Gender Ratio of 921 against the Census Gender Ratio of 918 A net addition of 17,46,082 electors in the year 2017 with a net addition of 959,675 women electors. 100% matching of VVPAT slips with EVM votes in 182 polling stations. Successful election management and force deployment efforts led to a peaceful election and a high turnout of 69.04%. NATIONAL MEDIA AWARD, 2017 National Media Award for For Campaign on Voter Education and Awareness Hindustan, Uttar Pradesh Mr. Shashi Shekhar, Editor-in-chief, Hindustan receives the award Initiatives: Took up mediacampaign to carry out various awareness programmes for mass mobilization of voters in the State Assembly Elections Uttar Pradesh 2017 NATIONAL CSO AWARD CSO Award for outstanding campaign on Voters’ Education and Awareness Bharat Scouts and Guides, Uttar Pradesh Dr. Avadh Naresh Sharma, State Chief Commissioner, Bharat Scouts and Guides, Uttar Pradesh receiving the award Initiatives: Voter Awareness Campaign was conducted by Scouts/Guides/Rovers/Rangers helping in making Voter Identity Cards of the persons who wasn't enrolled as well as for new voters. "Door to Door campaign" in their respective districts to encourage eligible voters to cast their vote "SVEEP BUS" used to spread awareness about the significance of casting vote. Outcome: An increase in voting percentage among youth was noted due to intense campaigning. NATIONAL AWARD TO GOVT DEPARTMENT/AGENCY CEO Team, Delhi Sh. Rajesh Kumar, Addl. CEO, Delhi and Sh. VikashAhlawat, Deputy CEO, Delhi receive the award Initiatives: Developed an e-Learning portal for "Learning on Electoral Awareness & Democracy" for creating electoral awareness and enhancing electoral literacy among the citizens, especially youth Portal provides platform for interactive learning, study, assessment through online multimedia study materials and online test for different categories of users. Outcome: As per January data, 2486 individuals participated and attempted the test in the e-learning module. Good feedback has also been received from participants.
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      National Awards 2016

      National awards for excellence, proficiency and innovation in election processes and procedures are conferred on the occasion of National Voters’ Day. These awards have set new benchmarks for efficient conduct of elections in the country.  2017 was the seventh year of the National Awards being presented. The practice was initiated by the Commission in 2011 with an aim to recognize contribution by election machinery, as also Government department/ agency/ Public Sector Undertakings/ Civil Society Organizations and media. These awards have helped develop a core resource base among officers in election management and promoted mutual learning and emulation. While National awards are presented at the national function at Delhi, State awards are presented at the NVD functions at State Headquarters. BEST ELECTORAL PRACTICES AWARDS 2016 For ELECTION MANAGEMENT: SAUMITRA MOHAN, DEO BURDWAN, WEST BENGAL Initiatives: Use of modern GPS technology like ‘PASA’ (polling Area Survey App) for prompt identification of vulnerability and critical quotient of polling station area with every detail by a single click Queue Information System, to facilitate voters to plan their time of vote after checking the queue with SMS/Website/app; especially for mothers with small children, old and infirm voters. Effective complaint management system. 5765 complaints were received on SAMADHAN portal and timely action taken Confidence building measures in vulnerable pockets and SVEEP initiatives to inform and motivate people to participate in elections 300 all-women polling stations where polling as well as security personnel were women, to mobilise women participation OutComes: The application facilitated district administration in tracking critical polling stations, CBMs and monitoring through smart phone. Queue information system helped voters to plan their time of vote and helped management in avoiding chaos and untowards incident at PS Active participation of women in the poll process Higher voter turnout in all women managed polling stations; Total Voter turnout was 83.21% For VOTER EDUCATION & ELECTORAL PARTICIPATION (1) K VEERA RAGHAVA, DEO MADURAI, TAMIL NADU Initiatives: Focus was to sensitise all sections of electorate including first time and young Voters, Women, differently abled (PwDs), senior citizens, transgenders, tribals and disadvantaged etc. Reached all the institutions including factories, companies, commercial establishments, worksites, markets, public gathering places, government and private offices, and households in both urban and remote rural areas with a focused approach across the Madurai District. 123 College Ambassadors appointed to encourage college students for electoral registration and participation Outcome: Tribal Voters of Meenakshipuram Village, Sirumalai hills who used to walk for 14 Km Downhill, have now cast their vote in their location for the first time after Independence. Voter turnout in tribal areas in the district has increased by 7.68% from 70.86% to 78.54%. Active participation of first time voter enrollment in the age group of 18-19 has increased from 43,390 (2.12% out of total electorate) to 92,231 (3.69% out of total electorate). Low Voter Turnout Polling Stations have shown overall improvement of 3.56 % Voter Turnout. Increase in Voter Turnout to 71.42% compared to LS 2014 (70.50%) despite Heavy Rainfall on Pre-poll and Poll Day. (2) TANMAY CHAKRABARTY, DEO PURULIA, WEST BENGAL Initiatives: A unique initiative and social campaign under the banner ‘AMAR PURULIA AMAR VOTE’ has been taken well ahead the assembly election 2016 to encourage every sections of voter in Purulia specially weaker section Overcoming voter resistant pockets through help community leaders and volunteers from minority community and massive educative campaign Reaching the ‘unreachable’ by creation of new polling stations in remote hilly regions Motivating the youth, specially girl students Special women registration camp through different sports and cultural competition Outcome: A large number of inhabitants of the most interior part of 240 Baghmundi Assembly Constituency could cast their votes for the first time since independence. Voters Turnout increased from 80.98% in AE 2011 to 83.14% during AE-2016 (3) KEERTHI JALLI, DEO TITABAR, ASSAM Initiatives: Bhoni (younger sister) as a mascot was developed to motivate women working on Tea Estates to go out and cast their vote. Another initiative that was introduced was the “Gamocha Weaving” initiative to popularise ECI mascot amongst the public Devised badges with 'vote for a better India'. Which were distributed to each and every government servant up to the level of Gram Panchayat Office Outcome: In comparison with the Assembly elections in 2011, women voter turnout increased 14.02%. It was also observed that the women turn- out was higher than the male turnout in Titabar by about 2% at 83.30% For ELECTORAL ROLL MANAGEMENT (1) MUKESH BANSAL, DEO RAJNANDGAON, CHATTISGARH Initiatives: Launched an initiative under popular SVEEP Program ‘PRATIGYA ‘ Focussed group activities created awareness among female voters to enroll their names in voter list. Special programme and workshop for physically challenged voters and third gender helped them to enroll their name in voter list. Outcome: 13012 form-6 was filled and accepted in the age group of 18-19 yrs. Total no. of form-6 received during 2016-17 was 28596 Female voters enrollment increased by 2350 as compared to male voters. Online form submission was 5968 (2) Dr K S PALANISAMY, DEO TIRUCHIRRAPALLI, TAMIL NADU Initiatives: ‘Catch Them Young’ campaign - Campus Enrolment Drive to enroll young voters belonging to 18-29 age group. Appointment of trained youth ambassadors to enroll their fellow students. Appointment of female college students belonging to the minority community as Ambassadors to reach their women. Direct interaction sessions of DEO with Transgenders – Spot enrolment camps Special enrolment day for the differently abled – Camps in areas with high number of differently abled IT Initiative - Specially designed Crystal Report Formats to maximize efficacy of the duplicates deletion exercise Outcome: Number of young voters increased from 43,810 to 78,896 registering an 80% increase over the number of young voters. Transgender enrolment registered an increase from 102 to 180 in the roll published on 5.1.2017, which is a 76% increase. 32,784 deletions(Dead: 10,548 Shifted:13,159 Repeated:9,077) were made during the Special Drive for Purification of Rolls and suo moto deletion in the months preceding General Election to TNLA, 2016. For INNOVATIVE MEASURES: P BALAKIRAN, DEO KANNUR , KERALA Initiatives: Curbed Bogus Assisted Voting by getting details of all the blind voters, giving special slips to them at their homes through BLOs. Their companions were noted in a separate register and photograph of all such voters and their companion was taken on polling day and kept for record. Ensured security to the polling agents/staff by using live webcasting, and using CAPF & Mobile strike force and by arranging escorts to the staff & agents Provided Barrier Free environment to the blind/infirm voters Outcome: The poll went very peacefully and incident free attested by the close watch of 16 observers. Number of infirm voters came down considerably    For IT INITIATIVES : (1) P MOHAN GANDHI, DEO BIRBHUM, WEST BENGAL Initiatives: BHAROSA suite of applications was launched for an effective and efficient means of seamless information flow having the capabilities of high redundancy, dependability and verifiability- all with existing technologies having low setup costs. Outcome: Effective Vulnerability Mitigation resulting in free, fair and peaceful Poll-day with 84.8 % voting No re-poll was held in any of the 2964 polling stations in Birbhum district A total of 5273 vulnerable persons were identified and CBM by CAPF carried out 5021 times. A total of 196 complaints were handled through CMS dashboard on P-day itself Cost effective solution as all components are integrated in a single platform using common resources    (2) KAILASH KARTHIK N, DEO RANGIA, ASSAM Initiatives: Rangia Election District piloted a novel mobile application called “Samarth” that helps citizens to anonymously report Model Code of Conduct (MCC) violations during elections The Samarth app does the geo-tagging of Polling Stations (PS) on Google Maps and the mapping of MCC teams against specific PS locations Outcome: The MCC enforcement teams found the integration of Google Navigation Services very helpful as it could help them quickly reach the point of violation and resolve it. The mobile application saw positive response with over 50+ downloads from Android Play Store and close to 100 MCC related complaints being registered by users through this application within a week of its launch This app can also be expanded to cover Expenditure Monitoring by including the FST/ SST teams as well and can go a long way in tackling the flow of money and liquor during elections. For SECURITY MANAGEMENT : (1) A K GAWAS, SSP KARAIKAL, PUDUCHERRY Initiatives: Steps were taken to create conducive climate for conduct of free and fair election Preventive actions were taken up through checking of Lodges / Hotels and surprise checking of vehicles at different places 22 Vulnerable areas were identified and patrolling was maintained. Strong Pickets were posted at these places Offenders of cases registered during previous two Elections were booked under preventive sections 196 trouble Mongers were identified and QRTs were formed at Police Station level to attend to any exigency Outcome: Peaceful election with not a single incident/offence reported on the day of election or on the day of counting Election related offences (15) during 2016, decreased by 50% as compared to (31) offences during Assembly Elections, 2011.    (2) A SARAVANAN, SP DINDIGUL, TAMIL NADU Initiatives: Effective security management plan was put in place and 7 Flying Squad Teams and 8 Static Surveillance Teams were put into place. Additional flying squads were operationalised in expenditure sensitive constituencies. On the date of Poll, totally 3150 Police personnel including 201 mobile patrols were engaged for the bandobust duty. Around 1110 licensed Arms were deposited in Dindigul District, 1095 persons were booked and bound over under preventive sections and 642 Non Bailable Warrants were executed Total 334 cases including 177 Cases under Tamil Nadu Open Places Prevention of Disfigurement Act, 83 cases against the violation of Model Code of Conduct, 37 cases against Money and Material distribution and 37 cases against the Criminal Intimidation/Violence were registered Outcome: Peaceful conduct of election Rs. 20 lakhs was seized at Oddanchatram and Rs. 33,54,000/- was seized Further, during the prepoll period, both FST and SST Teams seized cash and properties worth Rs. 1,13,61,441/- and Rs. 58,41,056/- respectively.    (3) HARI SANKAR, SP KANNUR, KERALA Initiatives: Comprehensive strategy planned for security of polling personnel and contesting candidates. Special routes designed in consultation with political parties and vehicles were hired specifically for this purpose. 1048 accused in politico-criminal cases were summoned and detailed dossiers were prepared with photograph, current address, current doings, booth etc The dossiers of criminals and well known offenders were distributed to mobile patrols, CAPF in booth and stuck on public places which was an effective deterrence for them. Facebook and oher social media and whattsapp monitoring was taken up besides legal interception through call loggers. Outcome: No single case of attack of polling agent reported on the day of elections. Information received helped to prevent grave offences which were used psychologically against criminals to create mutual suspicion within the criminal gangs. They were told that the information came from informers within them and hence they started distrusting their own men. This led to huge drop in political crimes No case was reported in which previous criminals were involved during the election day.    SPECIAL AWARDS For SECURITY MANAGEMENT S N SINGH, IG ASSAM Initiatives: Comprehensive preparations for security management were made in the backdrop of threats issued by terrorist groups to disrupt the Election Process by targeting the Contesting Candidates, Political Party Workers, Security Forces, and the Poll Parties. Inter-state and international boundaries were effectively monitored. Overground supporters and the sympathizers of the extremist organizations were rounded up, large scale and co-ordinated CI Ops conducted to apprehend the cadres and leaders of the extremist organizations. Terrorist groups were not allowed to group, organize or plan. Steps were taken simultaneously to strengthen the security of the State and District Offices of all the major political parties and the important leaders. Sensitive and vulnerable areas were identified and various measures were initiated to secure the area and its people. The routes to be used by the poll parties were sensitized ten days ahead of the poll day on daily basis to leave nothing to chance. Overall 82% of the total polling buildings in the districts were covered by the static Armed Force. As a precautionary measure, Hospitals were kept in high alert for providing immediate medical assistance in case of emergency caused due to election related violence. Outcome: Election was incident free and not even a single life was lost during the elections Assam recorded historic voter turnout with both men and women coming out to vote without fear of intimidation and violence For INNOVATIVE MEASURES CHANDRA BHUSHAN KUMAR, CEO DELHI Initiatives: An Election Education Center-cum-Museum has been established in the premises of the CEO Delhi office, with a view to create an environment and learning place to celebrate the electoral legacy. The centre serves both as a museum with historical information and artifacts as well as a learning centre where hands on experience is given on EVM and VVPAT. The Museum consists with Library section, Audio Visual Room, Photo Gallery, Electoral Management Section, Gandhi gallery Outcome: During the short span of time, Center has already been visited more than 1500 person. School students are most frequent visitors for EXPENDITURE MONITORING B R BALAKRISHNAN, PRINCIPAL DIRECTOR & ROY JOSE, ADDL DIRECTOR, INCOME TAX, TAMIL NADU Initiatives: Comprehensive planning and systematic deployment of manpower for election expenditure monitoring Effective surveillance mechanism with checks and searches were carried out at airports to prevent movement of cash suspected to be used for influencing the voters Outcome: Around Rs 33 crores in cash was seized Seizure of cash at some locations led to countermanding of poll in two constituencies For IT INITIATIVES GOPI SWAMINATHAN, TECHNICAL ADVISOR, NIC PUDUCHERRY Initiatives: Information and Communication Technology (ICT) played a key role through Real Time Poll Monitoring System, Trends Information System with Results Declaration, Udhavi - Single Window Clearance Application, Theervu - Grievance / Complaints Redressal System, SMS Portal, Online services, Search on Electoral Roll etc. making a significant impact as part of the work flow of the Election management. Outcome: Nearly, 20 lakh SMS have been sent using SMS portal. The online application helps the political parties andpublic to get necessary permission from DEO. Every single aspect relating to interruptions and the resumptions that followed after attending to the problems were captured on real time basis. AWARD FOR EXCELLENCE TO STATES RAJESH LAKHONI, CEO TAMIL NADU for Election Management Initiatives in Voter Facilitation: An integrated mobile app launched in all platforms i.e, android, apple and windows offering 13 services right from registration of voters to checking queue status at booth. An online payment gateway and delivery of EPIC through speed post was offered at a cost of Rs 40. Facility integrated with both mobile and web applications. Online facilitation provided in both web and mobile applications to register an elector as disabled person. Requisite assistance provided to the registered people at polling booths. 12,000 wheel chairs were arranged by the DEOs. Efficient public grievance redressal system where the complaints were automatically registered with PGRS to ensure immediate action and qualitative disposal. Social Media widely used for information dissemination and outreach besides traditional media Mass Ethical voting pledge was taken throughout the state by all stake holders on 10th May and a record 1,60,95,163 persons took the pledge Management Initiatives: Single window clearance system for end-to-end facilitation to political parties, candidates, likely candidates, and others seeking approvals and clearances. Maximum time to clear a petition was 48 hours. A web application was launched to track the retail liquor sales throughout Tamil Nadu. Sales with 30% or 50% increase were traced. Liquor sales of previous two days and data of same two dates of the previous year were compared. State developed its own intelligence network through Village Vigilance committee. More than 23000 VVCs collected information about distribution of money or other inducement to voters. Outcome: 1 lac download of TN Mobile app Around 6 lac calls on various issues including MCC violation, were received in the call centre; 27192 complaints were resolved using integrated cloud and mobile technology 1,25,502 applications for various permissions by parties and candidates cleared online Because of innovative combination of IT in reducing response time from 3 hour to 3 minutes and use of quick response team, large sums of money was seized. VIJAYENDRA, CEO ASSAM for Security Management Initiatives: In view of effective management of election and maintenance of Law & Order 366 Police Zonal Officer of the rank of Inspector & above and 2768 Sector Officer (SI & ASI rank) were deployed besides 2768 Sector Magistrates. Detailed security plan was prepared by SPs of every District covering the vulnerable areas(457 noss), possible initimidators (1682 nos), accommodation and transportation plan of the forces coming from outside. Zonal and sector security and law & order plan were prepared and the forces started reaching districts 15 days prior to the day of the poll and fully inducted 7 days before the poll. Intensive patrolling and area domination was carried out. Under preventive action cases were registered against 18,290 persons. Execution of pending non-bailable warrant (NBW )cases and initiation of new cases were effectively monitored. Total NBW cases pending disposal prior to the notification of Election were 7047. New cases received after the announcement of Election 3005 and total cases executed were 5295. Outcome: Only one repoll in AE 2016 against repolls in double figures in earlier elections Overall Turnout was an all time record of 84.72%. It was higher by 4.51% from the earlier record of 80.21% of LS – 2014. For the first time in the state, female turnout was higher than the male turnout - 84.81% against the male turnout 84.64%. Female voter turnout increased substantially from 79.52% in LS-2014 to 84.81%. The low turnout districts showed considerable improvement in voters’ turn out. E K MAJHI, CEO KERALA for IT Initiatives Initiatives: Fully online enrolment facility made available through website, Common Service Centres – ‘Akshaya Kendras’ and Voter Facilitation Centres Facilities for searching the Electoral Roll, transposition of names and others ervices provided through the Website and SMS Mobile App ‘E Voter’ developed by IT Mission. E Pariharam launched for filing complaints related to election; Complaints were redressed within 48 hours. E Anumathy and E Vahanam launched for facilitating political parties and election managers respectively for permissions TREND Software for dissemination of counting trends Outcome: 8 lakh increase in size of electorate after publication of draft roll (3.07%) Significant increase in voter turnout – 77.35% (3.35% over previous election) Peaceful and incident free elections Efficient sms poll monitoring E-Voter bagged NASCOM IT Award ; was availed by more than 38 Lakh voters during election. fast dissemination of counting trends and results DR V CANDAVELOU, CEO PUDUCHERRY for Voter Education & Electoral Participation Initiatives: Model Mobile Polling Booth for Low Voter Turnout ACs to educate and motivate people; Solar powered Mobile Model Polling Booth attracted people Disabled voters identified for each PS, 570 volunteers contacted them to assess type of disability and assistance required; 340 Wheelchairs provided Messages through Meghdoot postcards to household with first time voters, and PwD and in low turnout ACs; on milk sachets, water bottles Corporate Specific Special Enrolment Camp in 37 companies ; Mobile registration vans sent to each company on pre-fixed dates; Corporate Voter Awareness Week was scheduled from 5th May 2016 Enrolment of left out voters and migrants at their door-step Pudhuvai Therdhal Kalanjiyam Mobile app providing name search on electoral roll, PS location, candidate profile, queue information on poll day, turnout rate and counting trends on counting day Helpline number also provided all these facilities to voters in Tamil, Telugu and Malayalam Outcome: Voter turnout at 84.07% with high women turnout at 85.47% 11,249 PwD voters cast their vote 24,917 voters were first time voters 1982 grievances received through helpline and various apps out of which 1938 were disposed during election period SUNIL GUPTA, CEO WEST BENGAL for Electoral Roll Management Initiatives: Single Day Hearing Programme for multiple entries; display of list of Deleted electors in the DEOs website, Special Roll cleaning day to scrutinise electoral roll for multiple entries– both phonetic and EPIC, correction of junk characters, quality of photograph and other particulars Every district had convened a special single day hearing programme throughout the district for all the probable multiple electors identified through software Portal based Management of Data of Shifted Electors Special drive was taken to dispose of all returned/ defective EPICs ; Disposal Week from 16th to 20th November 2015. Special Drive for Electoral Roll Purification Fresh Enumeration for enclave electors Outcome: 3,88,573 electors added during continuous updation and 1,15,878 names deleted taking net electors for Assembly election 2016 to 6,58,18,796 Voter turnout for 3 Settlement Camps for the residents of erstwhile Indian Enclaves was 90.51% Turnout for 51 erstwhile Bangladeshi Enclaves was 81.06% NATIONAL MEDIA AWARD National Media Award for outstanding campaign on Voters’ Education and Awareness THANTHI TV, TAMIL NADU Initiatives: Took up a sustained campaign for ethical voting and voter participation in the State Assembly Election 2016 through various programmes and spots. Also gave important information about dates and similar alerts ahead of poll day besides poll day reminders. NATIONAL CSO AWARD CSO Award for outstanding campaign on Voters’ Education and Awareness SHILLONG PUBLIC SCHOOL Initiatives: Collaborated with the office of CEO Meghalaya to take forward the electoral education and voter awareness. It acted as the lead school for engaging with eligible young voters during ECI’s NERP programme. Activities like art competition, music and photography competition was organized. ‘Point to Future’on Facebook was launched in collaboration with CEO Meghalaya for creative participation of youth in the state during the SR-2017. Road show was conducted in rural clusters with low enrolment rate.   NATIONAL AWARD TO GOVT DEPARTMENT/AGENCY   For VOTER EDUCATION AND AWARENESS DELHI METRO RAILWAY CORPORATION Initiatives: DMRC used its announcement network for disseminating message for enrolment and purification of electoral roll. Dedicated awareness corners were opened in specific locations at 14 metro stations in Delhi having high visibility. Drawing and Graffiti competitions were organised at various stations covering all constituencies. For CONTRIBUTING TO ELECTION MANAGEMENT IT MISSION, KERALA Initiatives: Developed the mobile E-Voter app for the office of CEO Kerala that helped in effective dissemination of information to the public like registration and name search facility on electoral roll, locating polling station etc. Information regarding candidates and affidavits filed by them was also made available on E-Voter. The trend on counting day was also made available through this app. E-Voter bagged NASCOM IT Award and was availed by more than 38 Lakh voters during election.
    3. 3

      National Awards 2010

      Diamond Jubilee Celebration of Election Commission of India & National Voters’ Day 2011 Awards For Best Electoral Practices Best Electoral Practices: Online Banking Payment System Sh. Rajesh Yadav, District Election Officer, Ajmer, Rajasthan Initiatives: The payment of TA/DA bills, after adjusting the advance payments to the poll personnel on return from Poll duty is a tedious job. TA/DA of the Poll personnel was transferred to their savings bank accounts through bank’s own software. Information about names of Poll personnel, their bank accounts and details of Banks were collected in advance.   A Nodal Bank for the district was selected for online payment. Through local software, T.A./D.A bills were passed and basic data for payment was prepared. Using this system Rs. 93.21 lakh were credited in 32 banks with 221 online branches and 59 offline branches for 9211 employees engaged on poll duties in the district Lok Sabha election 2009. Result: No need to carry hard cash for payment to the employees. Saved Time and manpower and avoided possibilities of any short/over payment to anyone. Best Electoral Practices: Foolproof Security in Naxal infested areas during polls: Initiatives: The challenging task in the Naxal infested areas is to conduct free and fair election where police forces themselves are not safe. Providing security to the candidates, the voters and the polling parties is a real challenge. Plotting all booths/buildings was done by digitizing the Survey of India maps and developing a tool for threat assessment and electoral strategy Fool proof multilayered communication plan was set up with all service providers active in the area to ensure that all parties going out are in constant contact with control room and vice versa. An Operation called Dastas Tracking was planned using the civvies to keep watch on all roads and ambush points and to continuously chase the miscreants/suspects in the hills for two or three days before poll. Result: Due to Dastas tracking, the naxals were kept on the run and did not find time to plan attack on the Poll personnel. Optimal use of available resources was made to ensure free and fair election. Fool proof security in Naxal infested areas during polls was provided Best Electoral Practices:Use of MIS/GIS in Electoral Management: Dr.Saumitra Mohan, District Election Officer, Birbhum, West Bengal Initiatives: Comprehensive WebGIS is made operational and implemented in Hooghly and Birbhum districts. Software provides complete information regarding schools, hospitals, important buildings and its locations etc. This user-friendly software provides facility of combined search and dynamic data with google maps as base map. Spatial layers in form of database providing more flexibility is an important feature of this software.   Result: Spatial and Non- Spatial information on the Map, Spatial Analysis, Shortest route between two locations, Dynamic data up dation, Updating from Block Level, Accessing roll-related information, Accessing last election related information and Generation of various reports were made. Best Electoral Practices: CPF Management in Elections: Sh. Nishant Tiwari, Superintendent of Police, Bettiah, Bihar Initiatives: CPF (Central Police Force) on poll duty face problems of inadequate infrastructure, poor liaison and lack of knowledge of place. Apathy of local officials compounds the problem. First step was to send in advance a welcome letter with phone numbers, name of the liaison officer and Information Booklet with Topographical Map, communication route to the CPF Officials. This helped the CPF, not to wait at any police station. Warm reception on arrival of CPF was arranged by the SP and DM. Decentralized resource allocation (POL recharge coupons etc.) for the CPF was done. Deployment plan of CPF was prepared well in advance and delivered to the company location. Management of infrastructure at company locations were outsourced with carefully selected teams. Senior officers visited company location and sensitized local staff. Result: The CPF personnel were fully motivated and there was no grievance about any infrastructure. There was better coordination of CPF with local police force. Best Electoral Practices: Security Management in Naxal Affected Area: Sh. Jayakumar Susairaj, Superintendent of Police, Gadchiroli, Maharashtra Initiatives: Conducting peaceful and fair election in 2009 in the Naxal affected area of Gadchiroli, Maharashtra was a challenge. Regular communication with bordering state forces and other intelligence agencies on naxal movement was done. Base camps were created and intensive road opening was completed to deploy the CPF in their identified base camps. Two types of operations viz Operation Aashtha and Nirmulan were initiated. Under operation Aashtha, the security forces visited all the villages to inform voters regarding election by taking regular meetings and distributing pamphlets. Under Operation Nirmulan, large scale area domination and intelligence based operation was launched. Each polling party in vulnerable areas were provided with medical kit including quick clot powder and two specialist Medical Teams were kept in readiness. Rural Hospitals were alerted and Helicopters were deployed for airlifting. A detailed plan was made to drop polling parties in the base camps and reserve parties were stationed at Head Quarters for air lifting. All base camps had identified helipads. Result: Election was conducted in fair and peaceful manner without much violence. Best Electoral Practices: Voters’ Education & Awareness: Sh.Vijay Nehra, District Election Officer, Vadodara, Gujarat Initiatives: Set up Telephone Help line for the voters to get details of polling station and serial number of voter list after the delimitation of the Constituency. A Software was used to find out the details of voters and their polling stations. Awareness campaign was done through display of Posters and Banners, posting letters to voters, advertisement on FM Radios, Cable TV Net work and Roadside Helpdesk. EVM awareness programmes also organized at various locations including EVM demonstrations atmarket places. Result: Significant increase in EPIC coverage. Significant increase in Voter Turnout. Best Electoral Practices: Voter SMS system: Dr. P.B. Salim, District Election Officer, Kozhikode, Kendo Initiatives: Voter SMS is a novel idea initiated by District Administration, Kozhikode, Kerala to provide electoral roll information to the Voters through SMS The Voter is to type the EPIC Number in message box and send sms to a dedicated Mobile Phone of the District Administration. National Informatics Centre developed an Open Source Software Linux-Apache-PostgrSQL-PHP (LAPP) for obtaining electoral roll details using VOTER SMS. Within seconds, the voter gets the reply message with details like Constituency, Polling Station and serial number of voter list and voter’s name. If the name does not figure in the list, a reply message is sent as “ Name not available in the Electoral Roll”. If the voter wants to know his EPIC number, the same is also sent by SMS. Result: The citizens are empowered by SMS with the information of Electoral Roll, Polling Station and Serial Number of the Voter list. It brings transparency of electoral roll and reduces scope of malpractice in supplying electoral information. Best Electoral Practices: GIS for Electoral Nlanaoement of Nleghalay Sh. D.lfijay Kumar, District Election Officer, East Garo Hills District, Meghalaya Initiatives: GIS system for Electoral Management of Meghalaya with data collected from Department of IT, Govt, of Meghalaya and NESAC. North Eastern Space Application Centre, Department of Space, Government of India executed this project. Delineation of Parliament and Assembly Constituency boundaries and preparation of Location specific GIS maps were done containing information on polling stations, villages, district and Block Head Quarters, health care centre and mobile networks and connectivity and accessibility with road network. Query based services on buffering and proximity analysis enabled route formation like shortest route, alternate route, traffic analysis during emergency situation like natural disaster or accident, movement of civil authorities during election etc. Result: Maps with boundary of Parliament and Assembly Constituency, polling station, nearest Police set up and health centre, connecting routes and alternate routes to the polling station were made available. Map of villages and hamlets with each polling station boundary was designed.  
    4. 4

      National Awards 2015

      2015 was the sixth year that the National Awards announced by the Commission in 2011 to encourage excellence, proficiency and innovations in the field of election management, were presented. The purpose of instituting these awards has been to recognise contributions by the election machinery, media and now the Civil Society Organisations. The National Awards have set new benchmarks for efficient conduct of elections in the country. These have helped develop a core resource base among officers in election management and promoted mutual learning and emulation. BEST ELECTORAL PRACTICES AWARDS 2015 For Innovation: Sh. Sanjay Kumar Aggarwal, DEO, Gaya, Bihar  Initiatives: Women Model Polling Station: Seven polling stations managed by all women team including Polling agents, webcasting personnel, micro observers, police personnel, established in Bihar 230- Gaya Town Assembly constituency. Extensive arrangements in Naxal area: Elaborate security & confidence building measures along with innovative awareness campaigns in Naxal affected Polling Stations (55% of total P.S) Differently-abled District Icon: ‘Vote is my voice’, encouraging silent voters through hearing-impaired & mute Nidhi. Impact: Increase in Gender Ratio: A rise from 893 to 906 within one year witness. Higher female voter turnout: Increase of 10-15% as compared to 2010 elections. Postal ballot increase by 12 times: 8153 postal ballot polled Voter Percentage Increase: An increase of 14.64% in 2014 Lok Sabha elections. For SVEEP: (i) Shri Aboobacker Siddique (DEO), (West SinghBhum), Jharkhand Initiatives: Micro level planning for remote areas: Using handbills, pamphlet & banners in local language. SVEEP activities: Awareness on elections through various means like Jagrukta Rath etc. Involvement of youth: Organized competitions like football & hockey, essay writing etc. Impact: First time voting: Heavy naxal affected five villages of Noamundi Block, located in the deep forest of Sarand. Nil violence: A bloodless, fearless and participatory election, unlike past. High Percentage Turnout: An increase of 61% to 70% witnessed in 2014 General Elections from 63% to 70% in Vidhan Sabha and 45% to 69.7% in 23PSs of Saranda forest area. (ii) Sh. Lokesh Kumar Singh, DEO West Champaran, Bihar Initiatives: Scheduled widespread activities: SVEEP activities at each Polling Station on two days (Tuesday & Friday) per week. Using Postal Department: Special seals with awareness messages on the inbound letters /parcels Omnipresent slogans: Short & catchy elections painted in bold fonts on long stretches of district roads. Impact: Highest ever turnout: West Champaran achieved VTR of 62.99% in 2014 General Elections. For Electoral Roll Management: Smt. Antara Acharaya DEO, (Purbo Medinipur) Initiatives: Enrolment of Youth Electors: 16th September 2015 observed as the ‘District Youth Enrolment Day’. Event was publicized through ‘Baul Song’. Improvement of Gender Ratio and EP Ratio: Through constant monitoring, a list of the eligible left out women electors was prepared and included during this SSRER-2016. Home Registration for Persons with Disabilities (PwDs) : ‘District Special Week’ for Home Registration of the Person with Disabilities was observed from 2nd – 06th Nov 2015. Removal of Duplicate Electors: ‘District Special Day on Roll Cleansing’ observed on 23/09 when all duplicate, dead & shifted electors were identified for suo moto deletion by BLOs. Impact: Youth elector on roll doubles: 18-19 age group electors on roll increased (more than doubled) to 1,26,582 from 50,393. Increase in Gender Ratio: Witness an increase from 918 to 923. PwDs elector enrollment: 3620 nos. of PwD electros identified & enrolled. Duplicate Deletions: Deletion of 14,000 electors on suo moto basis during SSRER 2016. Also a total of 13,160 EPICs disposed in the district. For Security Management: Manu Maharaj, SSP, Gaya, Bihar Initiatives: ‘Operation VISHWAS’: Surrender & mainstream hardcore Naxals, Felicitated families of surrendered Naxals. Quality Arrest: 2400 criminals arrested including 70 hardcore naxals & 5 carrying state reward. Managing the CPMF: 250 Companies employed at Gaya, Largest force ever in Single phase. Effective Police Line Management: Creating mini police lines for each assembly, aerial surveillance & all women model polling station entirely managed by women police personnel. Impact: Turn out increase: 10% rise in voting in Naxal affected & vulnerable hamlets compared to last year Increase in Female turn out: Increased of 10-15% in LWE affected Assembly Constituencies Recovery: Recovery of landmines / huge arms and explosives by the support of villagers SPECIAL AWARDS Innovation Sh. Balamurugan, DEO Purnea, Bihar Initiatives: Vehicle Cell Management: Sensitization & single window system for all drivers & vehicle owners. Postal Ballot: 10,587 participated in training of poll duty, of which 10,379 (98.04%) submitted Form-12 and total 7,423 (90.52%) votes were polled. SVEEP initiatives: 2.5 lakh female SHG members (JEEVIKA) involved, 6.5 lac ´Sankalpa Patras´ signed by guardians of students, EVM and VVPAT camps organized through EVM Rath. Impact: Conformation of Voter Slip: Random calls by control room confirmed 92% received Voter slip. Voting Pledge Signatures: 3.5 lakh voting pledge signatures collected in a single day. SVEEP (i) Sh. Shekhar Channe, DEO, Mumbai, Suburban Initiatives: Task Force: Implementation of SVEEP plan at the District Level and convergence of all government/NGO/CSOs/Media/Institutes and organizations. Camp: Enrollment/awareness camps for transgender and sex workers organized. Inclusion: From 6 was sent to about 613591 deleted electors through Speed post Convergence with Central railway : SVEEP announcement at all 25 local railway stations. Mobile Vans: 13 registration vehicles ‘chitrarths’ were circulatedin 26 ACs. Impact: Achievements : 18+ EP Ratio reached 94.79% (as against 109.14%), gender ratio reached 820 (as against 801),and Photo % of electorall roll reached 92% (as against 69.5% ). Higher Voter Turnout: Voter turnout 50.96% in Lok Sabha 2014 (as compared to 40.58% in 2009), it was 50.42% in assembly elections 2014 (as compared to 47.02% in 2009). (ii) Sh. Shirish Mohod, (SVEEP Nodal Officer), Maharastra Initiatives: Effective implementation of Media Plan: Tapping all forms communication including TV/ Radio/ UFO movies, LED screens & seats of buses in and around Mumbai, use of ST buses, gas cylinders etc. for display of voters’ awareness messages. State level programmes: Organizing debates, icon performances, NSS awareness activities. Use of technology & social media: Using Facebook, Youtube,, State SVEEP Whatsapp Group Regular Updation: SVEEP reports on various portals. Compilation of documents. Swift handling: Voters’ Complaints/ Voters’ Fest portal (NVSP)/ SVEEP portal Special camps: Enrolment of Transgenders and Sex Workers voters in the State. Impact: Inclusion: ‘Election Module’ included in State Govt. Officials Foundation Training Module. Security Management Sh. Sharat Kumar Sinha, DCP, Delhi Initiatives: Implementation of MCC: Late night shifts of staff for MCC for updated information to CEO, Delhi. Security Plan: A fail proof deployment plan with flying Squads, Static Surveillance Teams, QRTs given due attention. Meticulous security arrangement of 7 counting centres too. Man power Audit: Ensured optimum use of available manpower. Impact: Seizures: Seizure of Rs. 33,38,500 in cash, 48 Un-licensed Arms & 1134 Cartridges. Preventive actions: Action against 33,889 persons & 1,800 Non Bailable warrants issued. Implementation of MCC: A total of 190 FIRs registered for violation of MCC. BEST STATE AWARD - 2015 Bihar for Management of Elections & innovative IT use Initiatives: Election Management: Functioning of Control-Room, Help-line, Call-center, state level trainings, basic minimum facilities at all Polling Stations, daily review & assessment of Law & Order situation led to violence free, fair and participative elections. Use of technology: Mobile based android applications such as Matdata, Matdaan, Samadhan, Sugam, ELECOM, SMS Poll Monitoring, E-counting etc. Management of Electoral Roll: Massive exercise for revision/ purification of electoral rolls with minimal complaint regarding registration, errors, non issuance of EPIC Security Management: Polling Stations managed by CAPF deployed in all 62,779 polling Stations. Use of 2,712 motorcycles for patrolling & 171 boats for riverine patrolling, VHF, Satellite phone Expenditure Monitoring: 24*7 Call center for information on corrupt practices, GPS Tracking of Flying Squad/ SST Vehicles android based mobile for complaint monitoring. Impact: Increase in voter turn-out: 4.1% as compared to Bihar Assembly Election 2010 and 12.4% from last Lok Sabha Election 2009. Women voters outnumber men: Assembly Election, 2015 witnessed a record turnout of 60.57% (7.16% higher than male turnout) with Assembly Election 2010 witnessing 54.44% (6.13% higher) Increase: Total Electors: 1.69% ; Gender Ratio: 875 from 871; EP Ratio: 1% ; Achievements: Model Polling Stations created: 1485; Sanklap Patra Issued 1,91,34,211; Android mobile, capturing image of electors, deployed: 2469 Polling Stations, Live web casting for Poll Monitoring: 3236 Polling Stations. Delhi for Initiatives for PwDs & Electoral Roll Management Initiatives: Maximum Reach Optimum Expenditure: e-roll management, facilities for Persons with Disability (PwDs) Improved Single Window System: Clearance of more than 20,000 political rallies/meetings within 24 days Postal Department engagement: 9 selected Post Offices of Delhi operational for receiving postal ballots. IT techniques: 13.800 different kind of errors identified & 1,78,979 entries deleted after verification. Innovations: strategic SVEEP, New Practices: Awareness through Delhi Metro, DTC buses by displaying schedule/date/time of election, 2.51 crore SMS sent to electors through 8 mobile service, , Android based mobile application and IT & SMS based Poll day Monitoring System. Impact: Highest ever Voter turnout: Increase of 2.24% (67.46% to 65.98%) High voter participation: 11 lac increase in voter participation Increase in EP ratio: An increase from 68.58% to 71.21% Tamil Nadu for Technological Innovations Initiatives: Technology: First State to maintain entire database with 5.68 crores of electors in the cloud server of BSNL. Easy (Electoral Assistance System): Easy has been developed for a voter to check, correct, confirm & apply for new enrollment. It is available in Mobile App, weblink and via SMS. ENETRA- Election Novel Electronic Tracking Rapid Action system for central level monitoring of the field using fixed cameras and action taken accordingly. Impact: Achievement: Tamil Nadu has achieved 80% of feeding and seeding during NERPAP. The entire NERPAP activities handled by Cloud technology. De-duplication: 100% matching of image taken up during SSR16. NATIONAL MEDIA AWARD National Media Award for outstanding campaign on Voters’ Education and Awareness Hindustan- Bihar edition Initiatives: Aao Rajneeti Karein’ launched: A six-month campaign during election & pre-election period of Bihar Legislative Assembly Election 2015 for electoral participation & ethical voting with ‘Samagam’- a platform with leading representatives to share their perspectives & ‘Hamara Neta Kaisa Ho’ – to portray ideal representatives. Facebook: Question and Answer rounds. Activities: ‘Janta ke Mudde’ Nukkad Naatak; Candle March; Oath Ceremony; Human Chain. NATIONAL CSO AWARD CSO Award for outstanding campaign on Voters’ Education and Awareness Young Mizo Association YMA is a non-political Voluntary Organisation formed in June 15, 1935 as YLA, by the Christian Missionaries and the Pioneer Mizo Christians. with the objective of proper utilization of leisure time, reverence for a good Christian life etc In order to have free and fair election, YMA considers it persistent to caution the political parties to avoid any malpractices and not to indulge in extravagance involving heavy expenses in hopes of influencing the voters to gain weightage. For this YMA have tirelessly encouraged the public and the political parties to show decency at the time of election to achieve their goal. They issued Public Appeal well in advance before every election for the public and the political parties to observe, the Dos and Donts. Apart from the above, the YMA has certain characteristics like, providing support to election officials, helping updation of electoral roll, checking of campaign. Also during the last SSR of Electoral roll 2015 as many as 200 persons were deleted as a result of through check by the YMA Volunteers. Due to excessive campaign launch by YMA Volunteer 100% EPIC is achieved in the Electoral roll. The YMA gives essential information to the public regarding the voter registration form used for EVM, how and where register document needs for registration and checking names in the voter list. It is also involved in monitoring the expenditure of Candidates all over Mizoram through the branches of YMA volunteers on the Re-Poll, Poll Date and post Poll National award for Govt. Department /Agency / PSU for enhancing Electoral Participation Award for outstanding campaign on Voters’ Education and Awareness Jeevika, Bihar Initiatives: Motivation of 3,11,77,619 female voters : Ensuring active participation in the elections. Appointment of 30,000 cadres: Spreading awareness on importance of elections & ethical voting Village level: Around 6500 villages organize rallies with atleast 100 women in each. Activating 4.40 lakh SHGs: Use of pamphlets, audio & video clippings using 4,000 Pico projectors Activities: 150 Cluster level organizations organize human chain, cluster rally & candle marches. Impact: Sensitization: 40 lakh households have been covered through 4.40 lakh SHG; 21,000 village organization conducted village rallies. High voting percentage: Overall more than 61% women voted in Jeevika districts. Gujrat Education Department Initiatives: Guinness world record: 1,11,111 post cards to the voters from a single place Link college admission with voter registration:First in the country to issue instructions. 1400 School Ambassadors: To motivate registration of 18+ students. Democracy Quiz: Participation of 950 primary schools; 70,000+ students (class 6 to 8) with parents House to House: 13,000 villages covered by 607 CAs Impact: Signed: 71 lakh Sankalp Patras , 50 lakh Ekrar Patras Acheivement: High registration in age cohort of 18-29 years of age. Department of Posts, Delhi Initiatives: Nine Post Offices identified: One post Office per district for round the clock collection of postal Ballots Special counters: Operated 24/7 till 0600hrs on 10.02.2015 (counting day ) Deployment of mail vans: For timely pick up and delivery to counting centres. Impact: Wide coverage: All 70 ACs were mapped to an identified delivery Post Office.First time in India: Electors caste vote using postal ballot up to two hrs. before counting.Timely collection: Collection of postal ballots from 1300 letter Boxes in Delhi.
    5. 5

      National Awards 2014

      2014 was the fifth year that the National Awards announced by the Commission in 2011 to encourage excellence, proficiency and innovations in the field of election management, were presented. The purpose of instituting these awards has been to recognise contributions by the election machinery, media and now the Civil Society Organisations. The National Awards have set new benchmarks for efficient conduct of elections in the country. These have helped develop a core resource base among officers in election management and promoted mutual learning and emulation. BEST ELECTORAL PRACTICES AWARDS 2014 Voter Education and Electoral Participation Dr. Shahid Iqbal, DEO, Reasi, Jammu & KashmirInitiatives: SVEEP campaigns ‘Jashn-e-Jamhuriat’ consisting of innovative activities such as Youth Parliament, cultural and sports events, democracy blood donation camps, street plays and shows, vote on wheels- election express etc. over a period of 8 Months involving Officials and non-officials; and 942 women volunteers Targeted campaigns for participation of women, migrants and nomadic population; 320 Women Voter Facilitation Counters made functional alongwith 38 Voter Facilitation Centres Collected 1.45 Lakh Pledge Letters Outcomes: Overall increase of 38% in voter turnout in the district from 43% in 2009 to 81% in 2014 Lok Sabha election Highest ever women turnout- increased from 34% in 2009 to 79% in 2014 Lok Sabha election, gender gap reduced from 20% to 1% 16% increase  in voter registration EPIC coverage- 96% Security Management Mohd. Suvez Haque, SP, Gadchiroli, MaharashtraInitiatives: Comprehensive planning of security Management, accommodation of outside forces Creation of temporary base camps for security, use of choppers for safe induction and de-induction of polling parties, high-tech anti-naxal Ops Facilitated surrendered Naxals for voting Awareness creation among the public and specially women Outcomes: Gadchiroli witnessed the 5th highest voting percentage in Maharashtra; voter turnout increased from 65.91% in 2009 to 69.84% in 2014 Number of Naxal crimes during election period decreased drastically Local People participated in voting confidently Infrastructure Management Ms. Smita Pandey, DEO, Uttar Dinajpur, West BengalInitiatives: Unique Colour Coding and Unit Concept APONAR JONNYA (kit with bed roll, bed sheet, mosquito net, and pillow for the Polling Personnel) Involvement of Self Help Groups for providing food- arrangements at the DCRC as well as Polling Stations Payment of remuneration to the Polling Personnel through electronic credit system Outcomes: Smooth conduct and better co-ordination More motivation for next election and Increased willingness to perform duty Expenditure Monitoring and Tackling Money Power Shri C.V. Anand, Commissioner of Police, Cyberabad, Andhra Pradesh Initiatives: Static Surveillance Teams and flying squads throughout Cyberabad, 12 Inter District Border check posts Development of informants—some from political parties, repositioning of SSTs/ F-squads every 4 hrs Check for non-conventional modes/ methods of cash transfers and goods transports Outcomes: Total cash seizures of Rs 21.97 crores (highest in the country), single largest cash seizure of Rs 8.18 crores Initiation of 107 Cr. P.C. proceedings against 27 warring groups, charge sheeting immediately of all 341 MCC violation cases and depositing of all 1588 licensed weapons No re-poll, no grave incident in all 4 elections Highest ever voter turnout of 62%    Use of Technology Shri Vikram Kapur, DEO, Chennai, Tamil NaduInitiatives: Special initiative to track the election expenditure monitoring teams functioning in 3 PCs of Chennai. 48 vehicles for these EEM teams were on field at any point of time and to put them to optimum use ,it was decided to track the vehicle with a vehicle tracking system (GPS system) Real time monitoring was integrated with the Complaint Cell in the District Election Office VTS was installed in 48 vehicles of the flying squad ,static and video surveillance teams Outcomes: Seized 23,508 gms. Of Gold from 3 constituencies in the district   Seized cash of Rs. 1,20,11,800/- Live tracking of all EEM Vehicles ensured better compliance from EEM teams Management of Electoral Rolls Shri Abhishek Prakash, DEO, Bareilly, Uttar PradeshInitiatives: Several awareness inititives for voter registration 10,000 people participated in march-past for voter awareness Organized voter quiz for 30 days over All India Radio and FM channels, two prizes per day and a total of 60 prizes were given to the voters for correct answer Slips, Hand Bills, Stickers and Stamps used as a tool to motivate people for voter registration. Use of stamps by banks, sugar mills, pharmacists, doctors and other vendors paid good results Outcomes: Increase of 2,75,792 electors during summary revision and continuous updation out of 30,00,000 oath papers distributed 21,00,000 people took written oath and submitted duly filled and signed oath papers to election office EPIC - 99.92%, PER (Photo Electoral Roll) - 100% Innovative Area—inclusion of women, differently abled and senior citizens Ms. Kinjal Singh, DEO, Sitapur, Uttar PradeshInitiatives: Training of BLOs to record new voter registration, voting slip distribution, data of senior citizens and disabled voters in the BLO register Bulava Toli included women, senior citizens, differently abled and aanganwadi workers. In two months period, 8 Matdata Raths were launched and more than one lakh cylinders with written messages went to farthest rural households. Print media was effectively used to popularise the timing and venue of oath administration in the district. Mega events organised for motivation of physically challenged through Grand Kavi Sammelan, poster making competition, mashal and bike rallies. More than 50,000 people participated in the event. Outcomes: 9000 differently abled from 3000 polling booths of the district participated in the rally Efforts to increase women, senior citizens and disabled persons participation also yielded good results SPECIAL AWARDS Use of Technology Shri Anil Kumar, CEO, ChandigarhInitiatives: Extensive use of SMS facility for management of complete training process, EVMs, day to day information sharing, messages to public regarding election schedule, candidates, Polling Station etc. Queue length information and Monitoring System - Real time online system in which entries of queue length made directly through SMS E-Polling monitoring system - Real time online generation of complete voter’s record and statistics using computers at all Polling Stations Webcasting of 167 sensitive polling stations Bar code identification in 20 polling stations using bar-coded voters slips and bio-metric identification in one Polling Station Instant real-time mechanism to compile counting results; data ‘PUSH’ methodology to instantaneously provide registered users with the result at the end of each round through SMS Outcomes: Rise in voting percentage from 64% in 2009 to 73.84% in 2014 Lok Sabha election EPIC coverage- 99.92% Voter Education and Electoral Participation Dr. Vikrant Pandey, DEO, Valsad, GujaratInitiatives: Major steps for voter education, enrolment and ethical voting Repeated monitoring through video conferencing and interaction with the District Collectors Multiple Voter Facilitation Centers in 231 Matdata Sahayta Kendras (MSKs) and 11,000 plus Common Service Centres (CSCs) across the State Outcomes: Voter turnout increased to 74.28% during Lok Sabha election 2014 100% EPIC and PER coverage Expenditure Monitoring Shri Amrendra Kumar Tiwary, Director General of Income Tax (Investigation), Madhya Pradesh and ChhattisgarhInitiatives: Devised three tier structures comprising of Income tax teams in various offices of Investigation Wing in major cities Workshop to familiarize the officers with the nature of duties and sensitize them with regard to seriousness and sensitivity of the work to be undertaken District Units covering all districts of remained vigilant 24 x 7 to receive information at any time and were always in the state of preparedness, fully equipped with ‘search kits’. Efficient dissemination of information: modern tools of communications were used Outcomes: Created noticeable deterrence in the movement of cash and valuables from different agencies Seizure of substantial cash; Rs 80 Lacs were apprehended The directional leadership and devotion to duty by entire team enhanced operational support at all levels Expenditure Monitoring Shri Ashok Terenia, Excise Commissioner, Cuttack, OdishaInitiatives: Measures to prevent hoarding and bulk sale of liquor during the election process CCTV installed in 863 major liquor shops for regulation of distribution and sale of liquor in a transparent manner Excise officials deployed in all border check posts of Odisha to check inflow and outflow of ID liquor Toll Free Help Line was operational to receive intelligence on sale of illicit liquor and bulk sale of liquor Outcomes: 40,000 bulk litres of illicit liquor seized accounting to Rs. 40 Lakhs appx. Use of Technology Ms. Sonal Giri, ADC, Bhatinda, PunjabInitiatives: Developed a first of its kind android based user friendly mobile application ‘i-Vote’ providing  complete election related utility features like searching one’s EPIC details, finding directions to one’s polling booth, information about contesting candidate's affidavits , a comprehensive model code of conduct for ready reference,  an easy complaint submission mechanism and live election results. I-Vote encompasses pre-election purposes such as new voter registration, deletion of name, change of address or other information, BLO information/ appointment, nearest Booth information etc. During election gives information of candidates, knowing model code of conduct and easy complaint mechanism, e-Voter Slip, map2booth and post voting live election results. Outcomes: Easy access to election related information Live counting trends for Nation-wise, state/constituency wise and party wise results AWARD FOR EXCELLENCE TO STATES Jammu & Kashmir Initiatives: A complete online system for managing the Urdu electoral rolls, web-based data entry and centralised auto generation of unique EPIC number and auto detection of logical data errors using ERMS A special advance contingency plan prepared for shifting polling booths to alternate locations in critical conditions Focussed SVEEP programme ‘AITMAAD’ targeted at women, youth, elderly, nomadic tribes, differently abled, armed forces and urban population SMS reminders, SMS based poll day monitoring system including voter ‘Q’ (queue) information system Real time State website to showcase various activities across the State under SVEEP 565 model polling stations set up Outcomes: Voter turnout in Lok Sabha election increased by 10.42% over the 2009 Lok Sabah election, women turnout increased by 14.68% Gender ratio improved to 889 as against Census ratio of 883 Peaceful polls and PER coverage of 4.19% & EPIC coverage of 91% Madhya Pradesh Initiatives: Introduction of real time polling percentage dashboard for most sought after information for citizens and media and poll day real time management Web crawling technology for 65 e-papers, 24 blogs, 35 twitter accounts for Paid News and MCC violations, web-casting of all polling stations—3000 Intensified SVEEP programme with focus on developing partnerships, analytical approach in SVEEP action plans, bridging various gaps and strengthening Matdata Sahayat Kendras (MSKs) Effective complaint redressal system and vulnerability mapping of critical polling stations Outcomes: Peaceful and incident free polls with a 10.40% increase in voter turnout in Lok Sabha 2014 election as compared to that in 2009 Gender on roll- 902 as compared to Census gender ration of 930; gender gap bridged by 4.07% points Urban apathy considerably reduced in Bhopal, Gwalior, Indore, Jabalpur and Ujjain with turnout increase by  14 to 15% points 100% PER and EPIC coverage Sikkim Initiatives: Efficient coordination, meticulous planning and systematic execution at all levels Video Conferences with District Election Machinery every alternate day to ensure coordination, review and compliance SVEEP activities such as street plays, signature campaigns, rallies, posters, pamphlets, radio jingles, TV ads, demonstration centres, etc. used Efficient Grievance Redressal mechanism to monitor the complaints,  Action Taken Reports sent to the Complainant without fail Outcomes: Smooth and peaceful conduct of elections in harsh terrain and remote Polling Station locations with lack of infrastructure and connectivity faced Voter turnout of 83.65% in Lok Sabha election 2014, women turnout of 81.33% EP ratio- 58.60% 100% EPIC and PER coverage Andhra Pradesh Outcomes: Smooth and peaceful conduct of elections in naxal affected areas NATIONAL MEDIA AWARD National Media Award for outstanding campaign on Voters’ Education and Awareness Print Media category Times of India Mumbai for an outstanding and focused campaign with regular news and articles to promote voter awareness and electoral participation during the general election to 16th Lok Sabha 2014. Electronic Media category ETV Andhra Pradesh and ETV Telengana regional news channel  for an outstanding campaign using innovative programmes to counter urban apathy and enhance electoral participation of people with a special focus on youth during Lok Sabha and State Assembly elections 2014. CSO AWARD CSO Award for outstanding campaign on Voters’ Education and Awareness National Service Scheme (for activities in Uttar Pradesh, Odisha and Gujarat) NSS organised voter registration camps, rallies, marathons, rangolies, candle marches, Jagrukta Rathas, and competitions like plays, essays, slogan making, debates, songs etc. in Universities, Colleges and at public places. Several campaigns and activities including ‘Srijan’ exhibition, training by video conferencing, TV talks, voter awareness yatras etc. were launched under the umbrella of the SVEEP campaign which reached out to a large population in Uttar Pradesh, Gujarat and Odisha. National Election Watch (for the campaigns in Madhya Pradesh, Uttar Pradesh, Odisha, Maharashtra and Bihar) National Election Watch organised ‘Mera Vote Mera Desh’ campaign in the States to promote ethical and informed voting through awareness activities, audio-visual material involving celebrities, panel discussion on TV, collaborations with grassroots organisations and use of social media and android apps reaching out to a huge population. Volunteer for Better India‘I Vote for a Better India’ campaign was run across many States to create awareness about the importance of voting using street plays, posters, downloadable content, competitions like Vote-athon and Junior Vote-athon and ‘Know your Civic Quotient’ video on social media. The campaign reached out to large masses for voter registration and ethical participation. Let’s Vote, Andhra Pradesh The CSO sensitised citizens, especially professionals and educated urban population to enrol and cast their vote. It organised awareness activities and enrolment drives and developed mobile app for enrolment, verification, PS tracking, reporting election malpractices etc. reaching out to a large population in the State. Janagraha, Karnataka Proper Urban Electoral (PURE) Roll Management System deployed to create an end-to-end mapping of processes that ensured continuous maintenance of Electoral rolls. The CSO also organised awareness activities and implemented a unique model of 2-3 AVMs (Area Voter Mitras) working with a BLO resulting in considerable increase in enrolment. Mahatma Gandhi International School, Ahmedabad, Gujarat The school faculty and ‘future voters’ worked towards spreading voter education through classroom activities, integration of SVEEP in course curriculum and student projects to promote electoral and democracy education. Class Constitution was based on published Constitution of India and set up School Council to initiate self-governance and participation in decision-making. This unique initiative resulted in voter education for youth and collection of sankalp patras (pledge letters) in huge numbers.
    6. 6

      National Awards 2013

      NATIONAL AWARDS 2013 FIRST AWARD Joga Ram, DEO, Kota, Rajasthan Best Electoral practices: Innovations in SVEEP Network of partnerships developed for SVEEP among various departments and private agencies; 205 bank-branches made Voter Help Desk in a unique drive More than 2 lac SMS sent to voters ahead of and on poll day Targeted interventions for women saw ‘Maa-beti sammelan’, roping in AWW and ICDS workers in SVEEP campaign Innovations like using ‘ Yellow rice’ for inviting voters, including SVEEP messages in Employment Fairs for youth, at community marriages etc Outcomes: Overall increase of 13.86% in voter turnout in the district; highest among all 33 districts in the state Highest ever women turnout of 75.91% with increase of 15.02% over AE 2008 EPIC- 99.99% & PER- 99.99% Smt. M. V. Savithri, DEO, Chamarajnagar, Karnataka Best Electoral practices: Innovation in technology use and infrastructure management Direct transfer of remuneration of polling officials to their bank accounts Initiatives like honoring BLOs and infrastructural support to polling staff Video documentation of polling process by engineering students without additional cost Personal interventions in villages that wanted to boycott elections due to certain issues and motivated the villagers to participate in elections Outcomes: Highly motivated polling staff Turnout in district increased from 71% to 79% in AE 2013 90% villagers from boycott villages came out to vote SECOND AWARD Smt. Alarmelmangai D, DEO, Kanker, Chhattisgarh Best Electoral practices: Inclusive and Participative Electoral Process Micro level planning at Polling Station level in prominently LWE affected district to facilitate people to vote Detailed communication plan developed in naxal affected areas to overcome poor connectivity CBM and motivation of staff and electors Outcomes: Increase in voter turnout from 66% in 2008 AE to 78% in 2013 AE EPIC coverage- 99.58% & PER coverage- 99.84% EP ratio of 61.85% R N Dash, SP, Kanker, Chhattisgarh Best Electoral practices: Innovations in security and infrastructure management Differential force deployment plan based on ground requirements Shifting of Polling stations, use of local informers and alternate routes to polling stations Use of wireless, VHF sets and walky-talkies for tracking the movement of polling teams and air lifting of polling teams Outcomes: Peaceful polls without any major casualty Increase in voter turnout from 66% in 2008 AE to 78% in 2013 AE Sh. Kundan Kumar, DEO, Saran, Bihar Best Electoral practices: Management of electoral roll Special camps for women registration organized with active participation of AWW and MNREGA workers Launch of SVEEP campaign with 52 campus ambassadors Innovative voter awareness campaign to enhance enrolment Use of IT, establishment of district level call centre with 5 lines for queries and issues of electors Outcomes: Record no. of 2,60,839 Form 6 collected, EP ratio increased from 58% to 63% Gender ratio increase from 823 to 864 PER coverage to increase from 94% to 100% THIRD AWARD Dr. Ashok Kumar Bhargava, DEO, Shahdol, Madhya Pradesh Best Electoral Practice: Voter awareness and education Innovative measures to reach out to people in the district with primarily tribal population with high illiteracy and backwardness and also poor connectivity Intensive voter awareness and education campaigning through direct contact, interpersonal communications, mass media, art forms, rallies, speeches, cultural activities, human chains, colleges, schools, line depts., banks, post offices and cultural groups, mobile and social media etc. Voter awareness stickers on public transport and LPG cylinders in huge nos Special helpdesks in colleges, 7221 voter awareness rallies organized with help of schools and colleges Outcomes: 5.29% increase in voter turnout in 2013 AE The gender gap in turnout drastically decrease to 0.65% in AE 2013 from 5% in AE 2008 237 PS in Shahdol recorded more than 80% turnout Simranjeet Singh, DEO, Leh, Jammu & Kashmir Best Electoral Practice: Special enrollment initiatives and voter awareness Inclusion of young voters through special camps at Universities and Colleges in Jammu, Punjab & Chandigarh Checking duplication of names on voter list SVEEP activities in convergence with Central and State Govt. Depts. like M/o Minority Affairs, Rural Dev. Dept., Doordarshan, AIR, NYKS and NSS volunteers Outcomes: 100% PER coverage Enrollment of 2,500 young electors SPECIAL AWARD Jaideep Govind, CEO, Madhya Pradesh Initiatives: Major steps for voter education, enrolment, ethical voting and increasing the turnout in Assembly elections 2013 to record high for the State Repeated monitoring through video conferencing and interaction with the District Collectors Multiple Voter Facilitation Centers facilitated in 231 Matdata Sahayta Kendras (MSKs) and 11,000 plus Common Service Centres (CSCs) across the State Major drive undertaken to add/ delete/ rectify names in Rolls Made it mandatory to produce receipt of Form‐6 or EPIC with new driving license’s application through RTO Computerized randomization of polling personnel and complaint monitoring portal Partnered Government and private corporations, state icons and ambassadors, NSS, NYKS, Red Cross, NCC, Sainik welfare, posts offices, lead bankers, Doordarshan, AIR in enhancing enrolment, turnout and ethical voting Outcomes: Voter turnout increased from 69.28% in 2008 AE  to 72.32% in 2013 AE, a record for the state Record women voter turnout of 70.10% in 2013 AE 100% EPIC and PER coverage EP ratio increased from 53.74% in 2011 to 55.06% by 01-01-2012, currently 61.61% Capt. Pradeep Shoury Arya, Jt. Commissioner IT, Karnataka Initiatives: Effective Monitoring and Checking the Transportation of Cash by Air during Karnataka AE 2013 Effectively reduced the use of money power by the Candidates or their Supporters and Political Parties. This included the monitoring of cash flow for elections funding through chartered flights and helicopters not only in the State but also from flights arriving from Chennai, Hyderabad, Mumbai, Goa and New Delhi. Outcomes: Seized Cash of Rs. 1 Cr from a helicopter in Longleng, Rs. 2.65 Cr from Candidate of Janata Dal Secular, Rs. 42.5 lacs from President, Karnataka Rakshana Vedike etc Smt. Priyanka Shukla, CEO—Zila Parishad, Rajnandgaon, Chhattisgarh Initiatives: Extensive SVEEP activities in the LWE affected district to inform, encourage and mobilize voters Various departments and agencies in the district roped in as partners to reduce information and facilitation gaps for voters Educational and motivational PRATIGYA campaign focused at ethical voting 18 voter facilitation camps Outcomes: Voter turnout of 83.45% in 2013 AE as compared to 76% in 2008 Gender gap decreased from 4% to 0% in polling in the district Registration of more than 2 lac new electors BEST STATE AWARD Rajasthan Initiatives: Electoral roll management and partnerships with various Govt. and non-government departments and organizations for SVEEP implementation 60,72,962 Sankalp Patras/ pledge letters collected SVEEP messages and posters on more than 200 Govt. websites Name search in voter list provided through website and SMS query system Motivation of businessmen, traders and associations to take up voter awareness campaigns 5 mobile PS were set up, ramps and braille signages for disabled citizens at Polling Stations Outcomes: Highest ever turnout in the state at 75.67% in 2013 AE Women turnout was higher than men for the first time in the history of the state; Women turnout was 75.40% in 2013 AE - 0.64% higher than male turnout Peaceful polls and PER coverage of 99.65% & EPIC coverage of 99.72% Karnataka Initiatives: Significant improvements in electoral roll management system (ERMS) Effective Communication and SVEEP programme Information and motivation of electors through media partnership and partnering with other State Govt. Depts. Personalized review and monitoring by CEO along with proper training of field level officers SMS gateway for effective communication was procured through NIC Online submission of form 6, 7, 8 and 8A Outcomes: Peaceful and incident free polls with high turnout of 71.74% in AE 2013, highest in 35 years EPIC & PER coverage of 98.97% EP ratio of 66.32% in AE 2013 Delhi Initiatives: Meeting Gender Gap in turnout, youth participation and urban participation Partnership building with outside organizations/ departments and media agencies Training of election officials and observers SMS query facility made available to the general public Facility of online registration made available, almost 30% registration was online Polling Stations marked in Google Maps to help citizens locate them 45 Model Polling Stations set-up Outcomes: Highest ever turnout in the history of the state with more than 8% increase in voter turnout from 57.61% in 2008 AE to 65.98% in 2013 AE Polling in 18-21 age group : 73%, polling in 18 year age group : 78% 18-19 years age group registration increased from 0.93% to 3.40% 100% EPIC and PER coverage Tripura Initiatives: Female enrollment exceeded that of males in age group 20-29 Innovative measures and use of technology for SR 2013 All claims and objections uploaded online through ERMS Launch of new website with modern online search facility for electoral rolls Deployment of SVEEP measures with targeted interventions for women and youth 98% postal ballots cast due to new and unique initiative of Postal Ballots Facilitation Outcomes: Voter turnout of 93.61%, highest in the country, ever. Women turnout was 2.11% higher than male turnout Peaceful and successful elections without a single untoward incident Gender Ratio increased from 958 to 964 in final rolls 2013 100% PER/ EPIC coverage Percentage of 18-19 years age electors increased from 3.27% in 2012 to 3.78% in final electoral roll of  2013 NATIONAL MEDIA AWARD National Media Award for outstanding Campaign on Voters’ Education and Awareness Print Media category — Rajasthan Patrika for an outstanding and focused campaign with 360 degree approach to voter awareness, enhancing electoral participation during the general elections to state legislative assemblies of Rajasthan, Chhattisgarh and Madhya Pradesh Electronic Media category — DD Girnar for an outstanding campaign aimed at voter awareness with programmes broadcast on ethical and inducement-free voting during the general elections to state legislative assemblies of Gujarat
    7. 7

      National Awards 2012

      NATIONAL AWARDS 2012 FIRST AWARD Kamini Chauhan Ratan, DEO Bulandshahr, Uttar Pradesh Best Electoral practices: Voter Awareness and Participation Feminisation of Voter education campaign to target the traditionally low women participation in elections in the state Popularising EPIC: Carrying of EPIC cards was made compulsory for all district level officials.  Catchy slogans like ‘Do minute vote ke liye ‘ and ‘Chulha Chauka Tabhi Jalega, Pahle Hamara Vote Padega’ used for target audience. A Cartoon Series, used for increasing voter awareness made for high impact message of voter participation. High visibility activities like world’s largest Rangoli, a mammoth map of India created using candles (mat dweeps) etc caught peoples imagination Outcomes: Voter turnout in district recorded a high of 61.33%, increase of 15% over last assembly elections. Women turnout was higher than men at 61.49%, a record in the history of the district and state. The women turnout increased by 19% over the last Assembly election. Shri Surendra Singh, DEO Firozabad, Uttar Pradesh Best Electoral practices: Voters' Education & Awareness Developed partnerships with Educational Institutions, Corporate Houses, Private and Public sector Media for Voter Education and Awareness. Carried out convergence of Voter Education programmes with Government’s other programmes for better out reach. Longest ever-Human Ring, aircrafts airdropping voting appeal, matdata rakhi carrying voter education messages, Facebook interaction with young educated electors, were some of the innovative activities undertaken to engage electors and motivate them to participate in elections. Outcomes: Voter turnout in district increased from 5.09 lakh in 2007 o 10.09 lakh in 2012. Turnout percentage increased from 44.33% in 2007 to 63.97% in 2012 Female electors turnout increased by 12.64%. EP ratio had remarkable growth from 55%to 62.49%. Gender ratio on rolls increased from 781 to 811. SECOND AWARD Avantika Aulakh, DEO Bharuch & DEO Anand, Gujarat Best Electoral practices: Inclusive and Participative Electoral Process 35 villages in Bharuch, having a consistently low voting pattern identified for 2-phase community awareness campaign using traditional folk theatre. Women, Youth, Tribals and Industrial Workers were targeted for special interventions to reduce gap in their participation Social Networking sites like Facebook Discussion Forum, Competitions, College Fests, Campus FM shows were utilized for enrolling youth in Anand district Facilitation of young married women for obtaining supporting documents for voters’ registration was done in Anand with the help of ASHA and Anganwadi workers Outcomes: In Bharuch district, Voter-Turnout was 75.11% against the turnout of 64.36% in 2007, while in Anand the turnout rose to 74.89%, highest ever for the district. Female Voter Turnout in Bharuch was 73.91%, an increase of 11% over last Assembly election. Highest Voter-Turnout in Tribal Reserved constituency of Bharuch Increase in Voter Turnout in Vulnerable areas and in traditionally Low Voter Turnout Areas of Bharuch No. of youth electors (18-19 yrs) increased by more than 3 times in Anand district Pravin Bakshi , District Election Officer , West Garo Hills, Meghalaya Best Electoral practices: Innovatiove SVEEP Campaign for Voter education and awareness Creating a brand for the Commission SVEEP programme Spectacular and visually appealing campaigns like pamphlets being air-dropped from the skies by motor-gliders caught attention of the people Meeting registration shortfall polling station wise through feedback from political parties EROs sent to their alma-mater to spread message of electoral participation Substantially reaching out to the vibrant and vocal Facebook brigade of district to break apathy of urban youth SVEEP Convergence With Music & Rock Festivals in the district to reach out to the widest population in fun filled atmosphere Intensive, focused and modular campaign for enrolment of women following marriage and migration Outcomes: 15096 new enrolment; Increase of 48-50% over last special summary revision PER coverage: 100%; EPIC coverage: 100% Gender Ratio of rolls: 999.88 ahead of the census ratio THIRD AWARD Ms Jaishri Kiyawat, DEO Jhabua, Madhya Pradesh Best Electoral Practice: Enrolment Process Intensive work carried out for registration of electors in the tribal district achieving inclusiveness in the Roll Identification of low coverage polling stations and targeted campaign in difficult terrain Continuous and intensive multilayer monitoring carried out alongwith incentives for BLOs The large migrating working class population was advised to use Voter ID as Inter state passport for Identification & Security through sustained information campaign Outcomes: EP ratio improved from 53.12 in 2011 to 61.06 in 2012 in the district Gender on roll improved from 970 to 978 EPIC with photos increased from 92.2% to 97% Total registered electorate increased by more than one lakh in one year Shri Ram Krishna Bhardwaj, SP Barabanki, Uttar Pradesh Best Electoral Practice: Facilitation Empowerment and capacity building of village chawkidars through ID card, special headgear and a lathi, medical checkup and pamphlet specifying duties. Confidence building through Vishwas parchis, Vishwas SMS and Vishwas phone IT interventions like dynamic Map of district containing all information about each village; Vehicular search software to nab erring vehicles; CCTV to keep tab on people meeting Jail inmates; Bulk SMS based communication to constables at polling centers etc. Outcomes: Night patrolling increased and strengthened by chawkidars; their election related reporting was precise and helpful. Number of persons visiting jail inmates nosedive to nearly one third due to CCTV intervention. CBMs like Vishwas Patras etc contributed to high turnout in the district neutralizing fear of intimidation IT interventions helped in fast action on complaints SPECIAL AWARD Ajit K Shrivastava , Addl Director of Income Tax, Ranchi, Jharkhand Initiatives: Led the Investigation Wing of Income Tax Department for the highly sensitive and overnight task, based on accumulated intelligence and expertise and took innovative and timely action to intercept large amount of cash meant for influencing the Rajya Sabha election from Jharkhand. Cash of Rs. 2.15 crore was seized from the car of the brother of one of the independent candidates, which was being transported from Jamshedpur to Ranchi in the wee hours of morning for the purpose of bribing the electors. Outcomes: ECI countermanded the biennial election to the Rajya Sabha from Jharkhand. STATE AWARD Uttar Pradesh Initiatives: Managing peaceful polls with more than 7.5 crore people casting their vote involved a mammoth planning and management exercise Series of innovations in voters’ facilitation included easy access to registration process, responsive election machinery and regular interaction with the election managers High profile events like longest Human Chain, largest Rangoli etc were organized to involve people in the electoral process Women centric interventions were taken up in view of the traditionally abysmally low women’s participation in the electoral process Forging effective partnerships during the Assembly Elections which saw Corporate Houses, Media, Educational Institutions and various Government Departments and Banks pitching in for the SVEEP campaign of ECI Engaging with youth through various means and methods including social media and Facebook Effective and timely dissemination of information through CEO’s website and quick response to complaints and suggestions Outcomes: Record Voter turnout of around 60% in Assembly Elections 2012, which is highest ever the history of the State Higher rate of women turnout than men for the first time ever in the State Urban apathy was successfully tackled and higher turnout reported in urban centers including Allahabad city, Lucknow city, Gautam Budh Nagar, Mathura and Ghaziabad Gujarat Initiatives: Targeted approach, polling station wise, was carried out for awareness, motivation and facilitation of voters Responsive Matdar Sahayata Kendras were set up across the state Comprehensive enrolment drive under special revision ahead of the elections with focus on youth (18-19yrs) and women saw 21,18,128 (5.78 %) new electors More than 80 lakh pledge letters (Sankalp patras) were distributed through children to the electorate asking them to sign and pledge to vote in polls IT related interventions including Polling Stations on Google maps, name search facility, online registration etc on website along with names and cell phone numbers of officers Outcomes: Peaceful polls with highest ever participation by people in the history of the state Voter turnout stood at 72.02%, huge increase over the turnout of 59.77% in 2007 and 61.55% in 2002 Women turnout at 69.50% has also shown an unprecedented rise against traditional low turnout of women in the State Nearly 2,75,689 postal ballots were received from Polling Personnel and Service Electors, against the 9414 postal ballots received in 2007 elections West Bengal Initiatives: Special initiatives towards Community participation through voters’ education and effective involvement of all stakeholders including Police Commissionerates in urban areas Innovative measures for maximizing capacity building of BLOs through systematic training, development of user-friendly learning material in vernacular language and quiz program Concerted efforts towards cleansing of Rolls by customizing existing software to eliminate common errors, such as duplicate names, invalid age and incongruous gender etc.; special initiatives for data validation Targeted interventions for inclusion with special measures taken towards enrolment of women and youth in Assembly Constituency parts having relatively low representation of women. Outcomes: Youth in 18-19 yrs elector group increased from 0.94 % to 1.64 % in the Rolls during 2012 Gender ratio improved from 905 to 911 Elector-Population ratio increased from 0.62 to 0.64 NATIONAL MEDIA AWARD National Media Award for outstanding Campaign on Voters’ Education and Awareness Zee News - for outstanding campaign on voter awareness during general elections to state legislative assemblies of Uttar Pradesh, Uttarakhand and Punjab 2012 Special Media Award for the Campaign on Voters’ Education and AwarenessAmar Ujala - for sustained campaign on voter awareness during general elections to state legislative assemblies in the state of Uttar Pradesh, Uttarakhand and Punjab, 2012
    8. 8

      National Awards 2011

      NATIONAL AWARDS 2011 DEO Ramabai Nagar, Uttar Pradesh (Shri Mayur Maheshwari) He is being given this award for his innovations in using technology for seamless communication between citizens and election personnel for promoting voter awareness and education. The DEO along with his team developed a technology-based interactive and dynamic system to provide various services for citizens, polling personnel and for digital poll management. SP Bankura, West Bengal (Shri Pranav Kumar) He is being presented this award for ensuring peaceful elections in one of the Maoist infested districts of the state of West Bengal. His meticulous planning in the deployment of central armed police forces emerged as a critical element in ensuring incident free polls. Google Earth and other GIS-based tools were extensively used to ensure quick response to complaints of intimidation obstruction to voters and other emergencies. DEO North West Delhi (Shri Amit Singla) He is being given this award for his innovative measures in overcoming voter apathy. Under his leadership, the official website was innovatively redesigned to make it youth-friendly, which substantially increased voter facilitation and online voter registration. His efforts in involving the youth in larger number in the electoral process deserve special mention. Returning officer for Trichy West Assembly Constituency in Tamil Nadu ( Smt. S. Sangeetha, RDO Trichy) She is being given this award for her exemplary courage in implementing Commission’s recent directions on expenditure monitoring and control of black money. Based on a phone call during odd hours regarding transportation of money in a bus, she rushed to the spot even without minimum security and managed to seize Rs. 5.11 crore kept on top of a bus, which was suspected to be the money for bribing the voters. This action on her part boosted the morale and image of the election machinery and set an example for all officers.
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Logo ELCSystematic Voters’ Education and Electoral Participation (SVEEP) is a programme of multi interventions through different modes and media designed to educate citizens, electors and voters about the electoral process in order to increase their awareness and participation in the electoral processes. SVEEP is designed according to the socio-economic, cultural and demographic profile of the state as well as the history of electoral participation in previous rounds of elections and learning thereof.   

Election Commission of India

ECIThe Election Commission of India is an autonomous constitutional authority responsible for administering election processes in India. The body administers elections to the Lok SabhaRajya Sabha, State Legislative Assemblies in India, and the offices of the President and Vice President in the country. The Election Commission operates under the authority of Constitution per Article 324, and subsequently enacted Representation of the People Act

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