Diamond Jubilee Celebration of Election Commission of India & National Voters’ Day 2011
Awards For Best Electoral Practices
Best Electoral Practices: Online Banking Payment System
Sh. Rajesh Yadav, District Election Officer, Ajmer, Rajasthan
- The payment of TA/DA bills, after adjusting the advance payments to the poll personnel on return from Poll duty is a tedious job.
- TA/DA of the Poll personnel was transferred to their savings bank accounts through bank’s own software.
- Information about names of Poll personnel, their bank accounts and details of Banks were collected in advance.
- A Nodal Bank for the district was selected for online payment.
- Through local software, T.A./D.A bills were passed and basic data for payment was prepared.
- Using this system Rs. 93.21 lakh were credited in 32 banks with 221 online branches and 59 offline branches for 9211 employees engaged on poll duties in the district Lok Sabha election 2009.
- No need to carry hard cash for payment to the employees.
- Saved Time and manpower and avoided possibilities of any short/over payment to anyone.
Best Electoral Practices: Foolproof Security in Naxal infested areas during polls:
- The challenging task in the Naxal infested areas is to conduct free and fair election where police forces themselves are not safe. Providing security to the candidates, the voters and the polling parties is a real challenge.
- Plotting all booths/buildings was done by digitizing the Survey of India maps and developing a tool for threat assessment and electoral strategy
- Fool proof multilayered communication plan was set up with all service providers active in the area to ensure that all parties going out are in constant contact with control room and vice versa.
- An Operation called Dastas Tracking was planned using the civvies to keep watch on all roads and ambush points and to continuously chase the miscreants/suspects in the hills for two or three days before poll.
- Due to Dastas tracking, the naxals were kept on the run and did not find time to plan attack on the Poll personnel.
- Optimal use of available resources was made to ensure free and fair election.
- Fool proof security in Naxal infested areas during polls was provided
Best Electoral Practices:Use of MIS/GIS in Electoral Management:
Dr.Saumitra Mohan, District Election Officer, Birbhum, West Bengal
- Comprehensive WebGIS is made operational and implemented in Hooghly and Birbhum districts.
- Software provides complete information regarding schools, hospitals, important buildings and its locations etc.
- This user-friendly software provides facility of combined search and dynamic data with google maps as base map.
- Spatial layers in form of database providing more flexibility is an important feature of this software.
- Spatial and Non- Spatial information on the Map, Spatial Analysis, Shortest route between two locations, Dynamic data up dation, Updating from Block Level, Accessing roll-related information, Accessing last election related information and Generation of various reports were made.
Best Electoral Practices: CPF Management in Elections:
Sh. Nishant Tiwari, Superintendent of Police, Bettiah, Bihar
- CPF (Central Police Force) on poll duty face problems of inadequate infrastructure, poor liaison and lack of knowledge of place. Apathy of local officials compounds the problem.
- First step was to send in advance a welcome letter with phone numbers, name of the liaison officer and Information Booklet with Topographical Map, communication route to the CPF Officials. This helped the CPF, not to wait at any police station.
- Warm reception on arrival of CPF was arranged by the SP and DM.
- Decentralized resource allocation (POL recharge coupons etc.) for the CPF was done.
- Deployment plan of CPF was prepared well in advance and delivered to the company location.
- Management of infrastructure at company locations were outsourced with carefully selected teams. Senior officers visited company location and sensitized local staff.
- The CPF personnel were fully motivated and there was no grievance about any infrastructure.
- There was better coordination of CPF with local police force.
Best Electoral Practices: Security Management in Naxal Affected Area:
Sh. Jayakumar Susairaj, Superintendent of Police, Gadchiroli, Maharashtra
- Conducting peaceful and fair election in 2009 in the Naxal affected area of Gadchiroli, Maharashtra was a challenge.
- Regular communication with bordering state forces and other intelligence agencies on naxal movement was done.
- Base camps were created and intensive road opening was completed to deploy the CPF in their identified base camps.
- Two types of operations viz Operation Aashtha and Nirmulan were initiated. Under operation Aashtha, the security forces visited all the villages to inform voters regarding election by taking regular meetings and distributing pamphlets. Under Operation Nirmulan, large scale area domination and intelligence based operation was launched.
- Each polling party in vulnerable areas were provided with medical kit including quick clot powder and two specialist Medical Teams were kept in readiness. Rural Hospitals were alerted and Helicopters were deployed for airlifting.
- A detailed plan was made to drop polling parties in the base camps and reserve parties were stationed at Head Quarters for air lifting. All base camps had identified helipads.
- Election was conducted in fair and peaceful manner without much violence.
Best Electoral Practices: Voters’ Education & Awareness:
Sh.Vijay Nehra, District Election Officer, Vadodara, Gujarat
- Set up Telephone Help line for the voters to get details of polling station and serial number of voter list after the delimitation of the Constituency.
- A Software was used to find out the details of voters and their polling stations.
- Awareness campaign was done through display of Posters and Banners, posting letters to voters, advertisement on FM Radios, Cable TV Net work and Roadside Helpdesk.
- EVM awareness programmes also organized at various locations including EVM demonstrations atmarket places.
- Significant increase in EPIC coverage.
- Significant increase in Voter Turnout.
Best Electoral Practices: Voter SMS system:
Dr. P.B. Salim, District Election Officer, Kozhikode, Kendo
- Voter SMS is a novel idea initiated by District Administration, Kozhikode, Kerala to provide electoral roll information to the Voters through SMS
- The Voter is to type the EPIC Number in message box and send sms to a dedicated Mobile Phone of the District Administration.
- National Informatics Centre developed an Open Source Software Linux-Apache-PostgrSQL-PHP (LAPP) for obtaining electoral roll details using VOTER SMS.
- Within seconds, the voter gets the reply message with details like Constituency, Polling Station and serial number of voter list and voter’s name.
- If the name does not figure in the list, a reply message is sent as “ Name not available in the Electoral Roll”.
- If the voter wants to know his EPIC number, the same is also sent by SMS.
- The citizens are empowered by SMS with the information of Electoral Roll, Polling Station and Serial Number of the Voter list.
- It brings transparency of electoral roll and reduces scope of malpractice in supplying electoral information.
Best Electoral Practices: GIS for Electoral Nlanaoement of Nleghalay
Sh. D.lfijay Kumar, District Election Officer, East Garo Hills District, Meghalaya
- GIS system for Electoral Management of Meghalaya with data collected from Department of IT, Govt, of Meghalaya and NESAC.
- North Eastern Space Application Centre, Department of Space, Government of India executed this project.
- Delineation of Parliament and Assembly Constituency boundaries and preparation of Location specific GIS maps were done containing information on polling stations, villages, district and Block Head Quarters, health care centre and mobile networks and connectivity and accessibility with road network.
- Query based services on buffering and proximity analysis enabled route formation like shortest route, alternate route, traffic analysis during emergency situation like natural disaster or accident, movement of civil authorities during election etc.
- Maps with boundary of Parliament and Assembly Constituency, polling station, nearest Police set up and health centre, connecting routes and alternate routes to the polling station were made available.
Map of villages and hamlets with each polling station boundary was designed.